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Colorado Hawks Soccer Bylaws

Hawks

PREAMBLE: STATEMENT OF PRINCIPLES, ETHICS ARTICLE:

 

I.                   Policy

 

II.                   Executive Board

 

III.             Team Representatives

 

IV. Board of Directors

 

V. Committee Member Selection Process

 

VI. Standing Committees

 

VII.Ad Hoc Committees

 

VII. Membership

 

IX. Meetings

 

X. Voting and Quorum

 

XI. Finance

XII. Rules and Regulations

 

XIII. Amendments

 

XIV. Dissolution

BYLAWS

 

 

PREAMBLE

 

The Colorado Hawks Soccer Club, hereinafter referred to as CHSC, is a

volunteer organization. Nevertheless, when one accepts a position within the body

one also accepts obligations of high moral and ethical standards of abiding by the “letter

of the law” and of working with a positive attitude.

 

 

ARTICLE I. POLICY

 

This club shall not – directly or indirectly – participate in any political campaign, on

behalf of or in opposition to, any candidate for public office, nor shall any of its officers

use their official capacities to endorse any commercial enterprise or partisan interest. The

club may, from time to time, or as necessary, endorse projects serving the betterment or

development of soccer.

 

ARTICLE II. EXECUTIVE BOARD

 

Section 1. The Executive Board (Officers) of the CHSC shall consist of the President, the First

Vice President, the Secretary, the Treasurer, the Vice President – Games, the Vice

President – Referees, and the Vice-President – Select Team Program, Immediate Past

President, and the Registrar.

 

Section 2. These officers shall be elected at an Annual General Membership Meeting for

a term of not less than one (1) year, said term to commence March 1st and end February

28th, of every year.

 

Section 3. The Executive Board is assigned the general duty of conducting the day-to day

business and administering the affairs of CHSC to include, but not be limited to, the

following:

A. Enforcing the Constitution, Bylaws, and Regulations of CHSC.

B. Act as the liaison for all members in matters dealing with CYS.

C. Recommendations to the Board of Directors for suspension or removal of

CHSC Officers, Coaches, member team or individual.

D. Approval or removal of Committee Chairpersons as proposed by the Ethics

Committee.

E. Recommendations to the Board of Directors as to the direction in which the

club should move in various matters, as they arise from time to time, subject

to the approval of the Board of Directors of CHSC.

 

Section 4. Any officers being absent without cause from three (3) consecutive meetings

or being negligent in duties to the CHSC shall be subject to suspension or removal by

the Board of Directors.

Section 5. All officers must conscientiously operate within the financial limits

established by the CHSC budget.

 

Section 6. Members of the Executive Board shall not be Team Representatives.

 

Section 7.

A. President – the duties of the President shall be to:

1. Oversee all activities of CHSC.

2. Preside at all CHSC meetings as chairperson.

3. Establish Ad Hoc committees.

4. Authorize expenditures from the treasury upon approval of the

Executive Board.

5. Appoint from club membership a person to fill the vacancy of any

officer who does not, for any reason, fulfill his/her term of office,

subject to approval by a majority of the Board of Directors at a regular

monthly membership.

6. Conduct other business as appropriate to the needs of the club.

7. Act as 1st club representative to CYS.

8. Edit monthly newsletter.

 

B. First Vice-President – the duties of the Vice-President shall be to:

1. Preside in the absence of the President, and serve as an aide to the

President.

2. Sign orders on the treasury in the absence of the President.

3. Assume the office of President if the office is vacated during the club

year.

4. Oversee all committee activities and keep himself informed of their

activities.

5. Act as 2nd club representative to CYS meetings.

6. Conduct other business as appropriate to the needs of the club.

7. Maintain a list of volunteers as compiled by the registration

committee.

8. Provide information to the newsletter committee for the monthly

newsletter.

 

C. Secretary – the duties of the Secretary shall be to:

1. Keep an accurate record of General Body meetings and Executive

Board meetings and provide each board member with the monthly

minutes.

2. Be responsible for all correspondence of CHSC, not involving

registration.

3. Give notice of all meetings to Executive Board members or General

members as appropriate (time, date, place and agenda).

4. Procure a roster of teams, coaches, and team representatives. Maintain

a list of volunteers for committees and club activities.

5. Be the 3rd club representative to CYS.

6. Maintain the set of rules and regulations.

7. Keep the status of the CHSC government documents current with the

Corporations Division of the State of Colorado.

 

D. Treasurer – the duties of the Treasurer shall be to:

1. Assume responsibility for funds, which shall be deposited in a bank in

the name of CHSC.

2. Pay all accounts by check, which shall be signed by the Treasurer and

approved by the Executive Board.

3. Provide a monthly financial report for the Executive Board meetings

and General Body meetings, which will consist of a beginning balance,

a statement of income and expenses with supporting documents, and

an ending balance. Use CHSC Financial Form.

4. Make financial books available for audit when leaving office or when

requested by majority vote of membership.

5. Set up petty cash fund with approval of the Executive Board when

deemed necessary.

6. The Treasurer will be bonded for at least $10,000.

7. Maintain a General Ledger detailing all transaction and make it

available at meetings.

8. Prepare a yearly budget with assistance from an Ad Hoc Committee

appointed by the president.

9. Provide information for monthly newsletter.

10. Present a fiscal report at the AGMM.

11. Oversee finances of all committees.

12. Be the 4th club representative to CYS

.

E. Vice-President of Games – the duties of the Vice-President for Games shall be

to:

1. Coordinate all match activities with CYS.

2. Distribute match schedules to coaches and maintain a master schedule.

3. Organize and supervise any club cup competition and skills

competition committees and exchanges.

4. Call meetings of all club coaches when deemed necessary.

5. Schedule all friendly games as required.

6. Regularly publish team standings, when available.

7. Provide information for monthly newsletter.

8. Schedule practice fields for all teams of CHSC.

9. Be the 5th club representative for CHSC.

.

F. Vice-President of Referees – the duties of the Vice-President of Referees shall

be to:

1. Assign referees (if needed) to all scheduled mod-soccer home games.

2. Maintain a program for recruitment and training of new referees.

3. Be a representative to CYS Judiciary Board.

4. Maintain a liaison with The Referee Association.

5. Maintain records of referee attendance of home games and submit

appropriate bills to Treasurer.

6. Provide information for monthly newsletter.

7. Be the 6th club representative for CYS.

 

G. Vice-President of Select Team Program – the duties of the Vice-President of

Select Team Program shall be to:

1. Keep CHSC Vice President of Competition advised of the progress

of the CHSC Competitive Teams.

2. Oversee the administration of the Competitive Team Program for CHSC.

3. Be the 7th club representative for CYS.

 

H. Registrar – the duties of the Registrar shall include the following:

1. Be responsible for compiling and maintaining registration records at

the club level and submit such records to the Member Association

Registrar in a timely manner.

2. Be responsible for registration and certification of eligibility for all

players in this club.

3. Have each player show proof of age by submitting a copy of one of the

following: Birth Certificate, Board of Health Records, Passport, Alien

Registration Card issued by the Immigration and Naturalization Service.

4. Handle all registration of teams and players in CHSC.

5. Organize the times and locations of pre-season registration.

6. Be responsible for preparation and distribution of information for

coaches prior to each soccer season.

7. Insure that all team rosters and changes thereto are sent to CYS.

Registration Chairperson.

8. Maintain a current file on every player and coach registered with

CYS – Indefinitely.

9. Verify and record verification of age of players.

Section 8. Team Registration

A. Registrar shall affiliate all teams in Colorado Hawks Soccer Club

with CYS.

B. A team shall be permitted to have a maximum of eighteen (18) registered players.

Any change from the original roster shall be made through the Club Registrar

whose duty shall be to date, sign, and forward proper form to Registration

Chairperson for CYS.

C. All fees established by the CHSC Board of Directors are due and payable at the

time affiliation forms are submitted to CYS. Deadlines shall be established

by the CHSC Board of Directors as recommended by the CHSC Registration

Chairperson.

 

ARTICLE III. TEAM REPRESENTATIVES

 

Section 1. The Team Representative shall consist of the Head Coach from each affiliated Member Team or his alternate designated by him in writing.

Section 2. Club Representatives and Alternates must be registered in writing with the

CHSC Secretary to participate in any voting process or other business of the CYS.

 

Section 3. Duties of the Team Representative shall include:

A. Being thoroughly familiar with the Constitution, Bylaws, and Rules and

Regulations of this Club.

B. Represent their Team on all matters concerning Club business.

C. Report in writing for the Annual Report, information concerning progress, etc., in their area, prior to the Annual General Meeting.

D. Be present at all meetings of the General Membership.

E. To help promote adult interest and request desirable persons to assist in the

development of the game.

F. Provide information for monthly newsletter.

 

Section 4. Team Representative are expected to be knowledgeable and conversant with

matters coming before the General Membership and to be prepared to fulfill their rights

and responsibilities in rendering decisions.

 

Section 5. Team Representatives should be fully knowledgeable of the general feeling

and philosophy of their Teams so as to be able to participate in the business of the Board

of Directors, without having to delay from month to month in order to “check back with

their team.”

 

Section 6. Team Representatives may serve on CHSC Committees.

 

Section 7. Roll Call will be taken of Team Representatives before meetings start and

published in the newsletter.

 

ARTICLE IV. BOARD OF DIRECTORS

 

Section 1. The Board of Directors shall be composed of the Executive Board and Team Representatives. Respective responsibilities and authority shall include, but not limited to, the actions show in Section 2.

 

Section 2. The Board of Directors shall vote on the following matters in accordance with

Article VIII of these Bylaws:

A. Approval of requests for membership.

B. Approval of properly proposed Rules and Regulations and amendments thereto.

C. Regular business brought forth at general business meetings of the Board of

Directors.

D. Approval of replacements to fill vacancies created by any reason on the Executive Board.

E. Proposed amendments to the Bylaws at any regular business meeting or special

meetings of the Board of Directors.

F. Proposed annual budget and supplementary budget items.

 

ARTICLE V. COMMITTEE MEMBER SELECTION PROCESS

 

Section 1. The process of selecting committee members will be continuous throughout

the year. A list of volunteer prospective committee members will be developed by the

Registration Committee and maintained by the Vice-President who will also accept

additions and deletions throughout the year.

 

Section 2. A convener will be appointed by the President from the volunteer list. A

chairperson for each committee will be appointed will be selected from the volunteer list

by the convener.

 

Section 3. Elected officers of the club shall not serve on committees except for the Vice-

President of Select Team Program shall serve on the Select Team Program Committee.

An elected officer may act as technical advisor to the committee for the purpose of

providing necessary background information as may be required by the committee to

fulfill its purpose during the year.

 

Section 4. Members appointed to Standing Committees will server for that term only.

Members appointed to the Ad Hoc committees will serve for the duration of the task for

which the Ad Hoc Committee was created.

 

ARTICLE VI. STANDING COMMITTEES

 

Section 1. General Description – A Standing Committee is a committee, which is always

in existence from year to year; however, its members must be appointed each year.

Membership on the committee will be filled through the Committee Member Selection

Process.

 

Section 2. Publicity Committee

 

A. Membership will consist of two club members.

B. Duties will be to publicize all club events and newsletter.

 

Section 3. Equipment and Supplies Committee

 

A. Membership will consist of three club members.

B. Duties will include:

a. Elect a chairperson and recorder.

b. Be responsible for distribution and retrieval of all equipment and supplies.

c. Keep a current inventory.

 

Section 4. Bylaws Committee

 

A. Membership will consist of three club members.

B. Duties will include:

a. Review Bylaws annually

b. Make recommendations for revisions when appropriate.

c. Review proposed amendments following first reading and prior to any

action being taken.

 

Section 5. Education and Development Committee

 

A. Membership will consist of three club members.

B. Duties will include:

a. Develop and promote a variety of educational objectives for the club.

b. Develop a set of guidelines to be used when recruiting coaches.

 

Section 6. Fund Raising Committee

 

A. Membership will consist of three club members.

B. Duties will include sponsoring fund-raising events approved by the Board of

Directors.

 

Section 7. Nominations Committee

 

A. The Nominating Committee will coordinate the nominating process. A start date

and cut-off date will be set with 30 days written notification to Team

Representatives. The process should begin prior to November 1st and to be

completed by February 1st. Emphasis should be placed on developing the

broadest possible sources from which to recruit potential candidates.

B. Membership will consist of four club members.

C. Duties will include:

a. Recruit nominees from Team Representatives.

b. Give name(s) and phone number (s) of nominating committee members to

Team Representatives.

c. Provide membership with information about nominees in newsletter prior

to the preparation of the ballot.

d. Provide potential candidate with a copy of Bylaws.

 

Section 8. Awards Committee

 

A. Membership will consist of five club members.

B. Duties will include:

a. Plan and implement annual awards ceremony.

b. Have at least one meeting with representatives from each team.

 

Section 9. Committee on Committees

 

A. Membership will consist of three club members.

B. Duties will include recruiting members for volunteer list from which all

committee members are selected.

 

 

Section 10. Ethics Committee

 

A. Membership will consist of five club members.

B. Duties will include:

a. To hear matters of conflict arising out of breach of Bylaws, Rules and

Regulations, standards of conduct, sportsmanship, and financial

irregularity.

b. To decide, through majority vote, what action is to be taken in the matter.

c. To advise affected parties in writing of committee decision.

d. To maintain a record of all situations brought before the committee.

e. To investigate thoroughly all complaints accepted for hearing by the

committee.

f. To advise the Executive Board when complaints are accepted for hearing

and when a decision is made.

 

Section 11. Select Team Program Committee

 

A. Membership will consist of CHSC Vice-President of Select Team Program,

Select Team Coaches, and up to two members not on the Board of Directors.

B. Duties will include:

a. Promote, organize, schedule, and administer the CHSC Competitive Teams

process according to the CHSC Competitive Team Program.

b. Publicize the tryout/selection schedules.

c. Oversee Player Selection Committees, Select Team Coaches, Select Team

Assistant Coaches, and Select Team Managers.

 

ARTICLE VII. AD HOC COMMITTEE

– DESCRIPTION, TITLE, FUNCTION, AND ESTABLISHMENT

 

Section 1. Description – An Ad Hoc Committee is a committee, which is brought into

existence when the need arises. The committee performs its mission and then disbands.

The number of committee members may vary according to the needs of the committee.

 

Section 2. Title and Function – The title and function of the Ad Hoc Committee will

depend on the job needed to be done.

 

Section 3. Establishment – When a particular need arises that cannot be met by a

Standing Committee, then the Executive Board shall convene a committee to fill that

need. Membership of the committee will be filled through the Committee Member

Selection Process.

 

ARTICLE VIII. MEMBERSHIP

 

Section 1. The members of this Club shall be divided into Competitive Teams and Recreational/Developmental Teams.

 

A. Application for membership in this Club as an affiliate shall be submitted in

writing to the Secretary, accompanied with a completed application for affiliation (the

form to be provided by this Club). The application shall include the name of the team,

the coach, and age group of soccer players. The application must be presented to the

Board of Directors at the next meeting after the Secretary has received the application.

B. Acceptance of membership shall be by a majority vote of the Board of Directors.

C. The Board of Directors shall determine the registration fee annually.

D. All fees for teams will be payable at the time of registration.

a. Teams in arrears are not eligible to play.

b. Teams in arrears shall not count team representatives’ votes, and shall not

vote at the Annual General Meeting.

E. The term “member of this club” is understood to include the Board of Directors,

teams, coaches (all other teams’ officers or representatives), players, and the parents

of all youth players.

 

Section 3. Only teams properly affiliated and in good standing with this Club shall be

permitted voting representatives at the Annual General Meeting. Only properly affiliated

teams in good standing shall be permitted a representative on the Board of Directors and

be permitted to participate in competition under the jurisdiction of this Club.

 

Section 4. If, during the course of the year, an affiliated team wishes to change its name,

it must inform the Registrar in writing within fourteen (14) days after said change.

 

Section 5. It shall be understood that upon acceptance into this club it will be the duty of

that team to comply with the Constitution, Bylaws, and Rules and Regulations published

by this club, as from time to time are amended.

 

Section 6. Any member of this club who shall fail or refuses to follow the Constitution,

Bylaws, or Rules and Regulations of CHSC, or who shall attempt to circumvent a

decision rendered by CHSC, shall face suspension or expulsion at a special Board of

Directors meeting called for this purpose, provided a thirty (30) days notice is given. A

motion for suspension or expulsion shall require a two-third (2/3) majority vote of the

Board of Directors.

 

Section 7. The Coach will be responsible for the conduct of managers, players, and

parents under their jurisdiction, and shall insure their actions on or off the field as not to

bring disrespect upon CHSC.

 

Section 8. The CHSC will coincide with CYS policies and bylaws, which are the following.

 

a.       The member organizations of CYS, and CYS shall be open to any soccer players, coaches, trainers, managers, administrators, officials and any amateur soccer organization within the territory of the CYS officials not subject to suspension under section 4 of Bylaw 241, USSF, CYS, USYS or USSF Bylaws, Rules and Procedures, included but not limited to USSF Bylaw 241, Section 4.

 

b.      CYS and its member organizations will not discriminate against any individual on the basis of race, color, religion, age, sex or national origin.

 

c.       All member organizations, their team and players, shall abide by the Constitution and Bylaws of the Colorado Youth Soccer, the United States Youth Soccer and the United States Soccer Federation all rules and procedures as set forth by the Board of Directors and all-applicable rules and regulations of the USYS and USSF. The Federation articles of incorporation, bylaws, policies, and requirements take precedence over and supersede the governing documents and decisions of the CYS and its members to the extent applicable under state law, and the CYS and its members will abide by those articles, bylaws, policies and requirements.

 

d.      CYS, and its member organizations, will not join any organization that has requirements that conflict with the Federation’s articles, bylaws, policies and requirements.

 

e.       Member organizations shall register all of its directors, players, coaches, teams, referees and administrators as specified by and at the intervals established by CYS. CYS shall register all of its directors, players, coaches, teams, referees and administrators annually and timely pay all dues and fees of the Federation.

 

f.       CYS and its member organizations will abide by the Federation’s articles, bylaws, policies, and requirements on interplay.

 

g.      CYS and its member organizations shall have a Board of Directors selected through open and democratic election process. All member organizations must have a voting membership, which fairly represents those (classes) referred to in section a.

 

h.      Actions and policies adopted by the Board of Directors or Executive Committee of CYS and its member organizations shall be reported to its member organizations, or their authorized representatives, at least once each year at a meeting of the member organizations.

 

i.        CYS and its member organizations will provide equitable and prompt hearing and appeal procedures to guarantee the rights of individuals to participate and compete. Those procedures shall include that all grievances involving the right to participate and compete in activities sponsored by the Federation and CYS and its member organizations may be appealed to the Federation’s Appeals Committee that shall have jurisdiction to approve, modify or reverse a decision.

 

j.        All member organizations shall be non-profit organizations and are urged to pursue and maintain tax-exempt status under the Internal Revenue Code. CYS shall maintain its tax-exempt status under the Internal Revenue Code.

 

k.      CYS and its member organizations shall adopt policies prohibiting sexual and physical abuse that meet certain minimum criteria established by Federation (subject to any contrary requirements contained in state or local law applicable to CYS.

 

l.        The member organizations will allow the CYS to review the documents and procedures of the member organizations, on request of the CYS not less than once every 4 years, to determine compliance with these bylaws. CYS will allow the Federation to review the documents and procedures of the CYS, on request of the Federation not less than once every 4 years, to determine compliance with the Federation’s bylaws.

 

 

ARTICLE IX. MEETINGS

 

Section 1. An Annual General Meeting shall be held during the month of February of

each calendar year. Notification of this meeting shall be mailed to all club members no

later than thirty (30) days prior to such meeting, and shall include a copy of the

recommendations of the Nominating Committee, any proposed amendments to the

Constitution, and any resolutions offered for consideration of the assembly.

 

A. The recommended Order of Business of the Annual General Meeting is as follows:

a. Roll Call…Credentials

b. Officers’ Reports

c. Old Business

d. Proposed Amendments to Constitution

e. Proposed Resolutions

f. New Business…General

g. Report of the Nominating Committee

h. Election of Officers

i. Adjournment

 

Section 2. The Executive Board shall establish and publish a schedule of at least ten (5)

regular Board or Directors’ meetings each year. The first of these shall be held within

thirty (30) days of election of officers.

 

A. It shall be the duty of the Secretary, under direction of the President, to publish an

agenda for each regular Board meeting. Only published business shall be

considered by the Board of Directors. This agenda shall be supplied to each

Team Representative immediately prior to the commencement of each CHSC

meeting.

B. Upon appeal from the floor, the Board of Directors may, with two-thirds (2/3)

vote of Board Members present, set aside the published agenda and consider other

business.

C. The recommended Order of Business at all regular Board of Directors’ meetings

is:

a. Roll Call …Credentials

b. Minutes

c. Communications

d. Representatives’ Reports

e. Officers’ Reports

f. Old Business

g. New Business

h. Adjournment

 

Section 3. Special Board of Directors’ meetings may be called as required by the

President, or upon request of two or more officers. A seventy-two (72) hour notice must

be provided for any Special Board Meeting, if possible.

 

Section 4. An Executive Board Meeting shall be held during the 2nd week of the month.

Further, the discussion of, and recommendation as to, new business, not yet brought

before the Board of Directors. Executive Board meetings may be called at the request of

one-fourth (1/4) of the Executive Board.

 

ARTICLE X. VOTING AND QUORUM

 

Section 1. On decisions involving Constitutional or Bylaw revision, approval of or

changes to the budget, approval of presidential appointments to office(s); the Executive

Board and Team Representatives, shall have one (1) vote per each. On decisions

regarding the suspension or removal of CHSC Officers, the Executive Board shall not

vote.

A. On the above matters, a two-thirds (2/3) majority of the votes cast is required to

carry a motion.

B. On Club business other than outlined above, each Team Representative shall have

one (1) vote and each officer shall have one (1) vote.

C. On all other business of SGESC, a simple majority of votes cast will carry a

motion.

D. Proxy voting is not permitted at any time.

E. If any business shall directly affect any board member (s), they shall absent

themselves during the vote resulting from the proceeding.

 

Section 2. Any member in good standing over the age of eighteen (18) years, of an

affiliated Team, shall have the right to vote at the Annual General Meeting, provided they

meet the qualifications set forth by the Executive Board.

 

Section 3. The Board of Directors shall not have the authority to approve amendments to

the Constitution, or resolutions pertaining thereto, but may recommend an emergency

meeting of the General Membership to consider same, or table to the next Annual

General Meeting.

 

Section 4. The Board of Directors shall have the authority to validate the election of

Officers based upon the votes cast at the Annual General Meeting, discounting any

offending ineligible persons’ votes.

 

Section 5. Quorums for various types of meetings shall be:

 

A.    Regular and Special Board of Director’s Meetings – Two-thirds (2/3) of the

officers, and one or more of the team representatives.

B. Annual General Meeting – Sixty per cent (60%) of the CHSC Executive Board,

and fifty-one percent (51%) of the registered team present.

C. Executive Board Meetings – The President, or the Vice-President, and two-thirds

(2/3) of the Executive Board.

 

ARTICLE XI. FINANCE

 

Section 1. Fiscal Year: The fiscal year of the CHSC shall begin at 12:01 a.m., March

1st, and end at 11:59 p.m., on February 28th of each year. All financial rules and

regulations are in effect during the twelve (12) months of the fiscal year.

 

Section 2. Budget: The Treasurer, with the support of the Executive Board, shall prepare

a proposed budget for the next fiscal year. The proposed budget shall be submitted to the

Board of Directors at least thirty (30) days prior to the meeting at which it is to be

adopted. The Team Representative shall approve the CHSC Budget at a special budget

meeting. Copies of the approved budget shall be distributed to the Board of Directors

and Member Teams. The budget must be completed and approved no later than July 31st

of each year.

 

Section 3. Dues: The Board of Directors shall establish annually the team/player dues.

A two-thirds (2/3) majority vote is required for approval. The Board of Directors may

use the following formula as a guide: Divide the total budget by the total number of

registered players on record as of January 1st of that calendar year. This determines the

dues payable by each member.

A. Team affiliation dues shall be payable in full upon completion of team registration

with CYS. The CYS Board of Directors shall establish the date of said

registration annually.

B. No additional assessments against Member Teams shall be levied during a fiscal

year without a two-thirds (2/3) majority vote of the Board of Directors. Any such

assessment levied against members must be in proportion to the recorded number

of registered players as of the date of assessment approval. Assessments levied

must be paid within forty-five (45) days following approval of said assessment.

 

Section 4. Audit: The financial books and accounts of CHSC, maintained by the

Treasurer, will be audited at the end of the fiscal year. No member of the Board of

Directors will act as an auditor.

 

Section 5. Financial Reports: One (1) week prior to the Annual General Meeting, the

Treasurer will submit to the Secretary a statement of income and disbursement of funds

for inclusion into the Annual Report. An audited fiscal year statement of income and

disbursement of funds will be prepared and distributed to the Board of Directors and

Member Teams no later than April 2nd.

 

ARTICLE XII. RULES AND REGULATIONS

 

Section 1. The Board of Directors shall establish, as a separate document, the Rules and

Regulations to govern:

A. Conduct of Coaches

B. Registration Rules

C. Any other Rules and Regulations as necessary in differing circumstances.

 

Section 2. The Executive Board shall establish rules defining CHSC standing, to

include Chairman responsibilities and Committee functions.

 

ARTICLE XIII. AMENDMENTS

 

Section 1. Proposed changes or amendments to these Bylaws can only be effected at

Board of Directors’ meetings.

 

Section 2. Such proposed changes or amendments must be made in writing to the

SGESC Secretary.

 

Section 3. The CHSC Secretary will notify the Executive Board and Team

Representatives and Club President at least thirty (30) days prior to acting upon any

proposed changes or amendments, including notice of the date, time, and place of the

meeting at which the proposed changes or amendments will be acted upon. A copy of the

proposal will be sent to each Team Representatives.

 

ARTICLE XIV. DISSOLUTION

This club may be dissolved by a majority vote of The General Membership. Assets will

go to SGESC after all liabilities have been settled, as specified in Section 501 (c) (3) of

the Internal Revenue Code of 1954, as from time to time amended.